List
Organize approved opportunities by location, program and event. Show what is available, pending or sold.
SCHOOLS · SPONSORSHIPS · REAL-WORLD RESULTSMore revenue. Less administration. Better sponsor retention.Build Your Vivid Map
For schools, nonprofits & event teams
Sponsorship management software. From opportunity to renewal.
Connect your marketplace, enterprise portal and advertiser portal with sponsor CRM, inventory, contracts and renewals. Vivid helps your team manage the work behind every sponsorship, give sponsors a clear experience and prepare for the next renewal.
One connected sponsorship workflowBranded marketplaceStaff accountabilityDedicated advertiser portal
From request to renewal
Make the handoffs clear.
A sponsor's selection should stay connected to the agreement, the person delivering it and the next renewal conversation.
Onboard
Let sponsors select an opportunity in your marketplace and submit their details for staff review.
Assign
Connect the sponsor and agreement to the placement. Give staff clear responsibility for the next steps.
Deliver
Manage artwork and benefit fulfillment. Review recorded engagement where tracking is configured.
Renew
Review the agreement, delivered benefits and available results before discussing the next term.
Inventory & availability
See the whole program. Open the individual opportunity.
Organize a district by school and placement, or an event program by event type, actual event and sponsorship opportunity. Stadium signs, magazine ads, gala packages and golf hole sponsorships each need their own terms and availability.
- Available: open for a sponsor to consider.
- Pending: awaiting an approval or commitment.
- Sold: committed to an identified sponsor.
Keep availability separate from contract dates and campaign activity. A sold opportunity may be reserved for a future event.
Assignments, agreements & delivery
Keep the details that make a sponsorship work.
Give staff a clear view of what was agreed, who is responsible and what remains to be delivered.
Sponsor CRM & follow-up
Keep sponsor contacts, relationship notes and the next conversation in context with the opportunities your team is discussing. Use the sponsorship record to carry a relationship from inquiry to commitment and renewal.
Enterprise portal
Give your organization a central view of locations, event inventory, sponsor requests, contracts and renewals. Staff can review the overall program and drill into the records behind an individual opportunity.
Staff assignments
Connect responsibilities to the event, location or placement. Make it clear who handles the sponsor relationship, artwork and benefit delivery so the next step has an owner.
Contracts & terms
Keep the sponsor, selected opportunity and agreement together. Review the term and committed benefits without losing the connection to the exact placement.
Artwork & fulfillment
Manage the creative materials and benefits behind the sale: signage, program recognition or an event placement. Review delivery alongside the agreement.
Renewals & revenue
Review upcoming terms with the sponsorship history and available results. Keep potential opportunities, commitments and collected revenue distinct when assessing the program.
A better sponsor experience
A marketplace to discover. A portal to manage.
Your branded marketplace presents approved inventory and collects sponsor requests. Your enterprise portal helps staff manage review, assignments, contracts and delivery. After approval and setup, the advertiser portal gives each sponsor a place to review assigned placements and available reporting.
DiscoverBrowse approved opportunities
RequestSubmit sponsorship details
OnboardConnect the approved selection
DeliverKeep agreed benefits visible
EngageReview available campaign activity
RenewDiscuss the next term with context
Optional campaign measurement
Give sponsors more than a placement receipt.
A campaign-enabled QR code can connect printed or digital materials to a sponsor's offer. Run one campaign across multiple QR placements, schedule it ahead for an event or time of day, and update the destination without replacing the printed code.
Recorded scans and clicks help show engagement. Deeper website activity, conversions and revenue require the appropriate service and compatible tracking. Keep the organization's sponsorship revenue separate from a sponsor's attributed sales.
Explore QR code tracking and its measurement limits →ILLUSTRATIVE SCHOOL EXAMPLE
One stadium sign. A connected season.
A restaurant requests a school stadium sign. Staff approve the selection, record the term, assign artwork responsibility and confirm installation. An optional QR campaign directs families to the restaurant's offer.
Before renewal, the school reviews the agreement, delivered benefits and recorded engagement with the sponsor. This example describes a workflow, not a promise of sales or renewal.
Explore the Vivid marketplace →AI sponsor discovery & outreach
AI-assisted leads and personalized email drafts.
Vivid connects AI-assisted sponsor search to its sponsor CRM. The workflow finds potential business sponsors, recommends best-fit leads, matches them to relevant inventory and generates personalized outreach email drafts. CRM records keep the prospect, relationship owner and follow-up connected.
The goal is to help your team see why a business may fit a particular opportunity, review the recommendation and carry the relationship forward with clear ownership and next steps.
CONNECTED WORKFLOW
Find → Match → Reach out
AI search → recommended best-fit prospects → relevant inventory → personalized outreach drafts → CRM follow-up. Staff review recommendations and email drafts before sending.
Sponsor responses and follow-up stay connected in Vivid CRM. Confirm supported external CRM connections during your demo.
Explore AI Sponsor Outreach →Common buyer questions
Choosing sponsor management software.
What is sponsorship management software?
Sponsorship management software organizes sellable opportunities, sponsor information, agreements, delivery responsibilities and renewals. Vivid connects those records to a branded marketplace and advertiser portal, helping teams follow a sponsorship from the initial request through the next term.
Is sponsor management software different from a CRM?
Sponsor CRM keeps contacts, relationship notes and follow-up together. Sponsorship management adds the exact inventory sold, placement dates, artwork, promised benefits, contracts and renewal details. When evaluating Vivid, compare those operational needs with what your existing CRM already handles. Vivid also connects AI sponsor search to its sponsor CRM, carrying prospect research into relationship management and follow-up. Confirm supported external connections during the demo.
Can we manage multiple schools, locations or events?
Vivid organizes opportunities under locations and programs so teams can review an overall program and drill into individual placements. An event program can distinguish an event type, a specific event and its sponsorship opportunities. Bring your current structure to the demo to review how it would be organized.
Do sponsors need to use QR codes?
QR tracking is an optional measurement layer, not the definition of a sponsorship. You can discuss inventory, onboarding, agreements and fulfillment independently. For campaign-enabled QR codes, Vivid supports one campaign across multiple placements, advance scheduling and destination updates without reprinting. Confirm the appropriate setup for your program.
What can sponsors see in their portal?
The advertiser portal gives sponsors access to their assigned placements and available reporting. Reporting depends on the service and tracking setup: scans show engagement; deeper website activity and validated conversions require supported tracking. A scan alone is not evidence of a sale.
How do we get started, and what does it cost?
Start with an inventory list or sponsorship brochure, sample agreement, staff responsibilities and the reports you need. Review the current plans on Vivid's pricing page and request a demo to confirm scope for your organization. Do not assume a custom integration or data import is included until it has been discussed.
See your program in Vivid
Bring your sponsorship list. Walk through the work.
Bring a brochure or inventory list, a sample agreement and the steps your staff follow today. Review how opportunities, sponsor onboarding, assignments, fulfillment and renewals could fit your organization.
Request a Sponsorship Demo